Every grant, ready for the audit that follows
Grants, budgets, field activities, procurement and donor reporting in one place — built so the documents an auditor asks for already exist.
| Grant | Donor | Budget | Spent | Status |
|---|---|---|---|---|
| Maternal health — Ph.2 | DFID | 1,800,000 | 68% | On track |
| WASH rural districts | UNICEF | 1,240,000 | 54% | On track |
| Nutrition pilot | USAID | 640,000 | 81% | Burn high |
| Community outreach | GIZ | 520,000 | 39% | Underspent |
Grants and budget lines
Each grant against its budget lines, committed and disbursed, with burn rate and the donor caps that apply enforced rather than remembered.
- Budget by line
- Committed vs disbursed
- Burn rate
- Donor caps
The field, captured properly
Activities, districts and beneficiaries recorded by officers on a phone — offline where there is no signal — and verified before it reaches a report.
- Activity capture
- Beneficiary counts
- Works offline
- Verification
| Activity | District | Reached | Officer | Status |
|---|---|---|---|---|
| Antenatal outreach | Gulu | 3,840 | G. Aciro | Verified |
| Borehole rehab | Kitgum | 1,220 | P. Okello | Verified |
| Nutrition screening | Moroto | 2,610 | T. Kirabo | Pending |
| Health worker training | Lira | 186 | A. Mugisha | Verified |
Procurement that follows the rules
Requisitions, quote thresholds and approvals enforced by the system. A purchase that breaks a donor rule does not get released.
- Requisitions
- Quote thresholds
- Approval chain
- Exception log
| Requisition | Value | Quotes | Approval | Status |
|---|---|---|---|---|
| Medical supplies | $18,400 | 3 of 3 | Complete | Cleared |
| Vehicle hire — Gulu | $6,200 | 3 of 3 | Complete | Cleared |
| Training venue | $4,100 | Not required | Complete | Cleared |
| Laptops × 12 | $9,800 | 2 of 3 | Blocked | Needs 3rd quote |
Donor reports built from the data
Narrative and financial reporting assembled from the same records the team already entered, with supporting documents attached and deadlines tracked.
- Narrative reporting
- Financial reporting
- Supporting documents
- Deadline tracking
| Report | Donor | Due | Status |
|---|---|---|---|
| Q1 narrative & financial | DFID | 15 Apr | Submitted |
| Q1 WASH indicators | UNICEF | 20 Apr | In review |
| Nutrition interim | USAID | 30 Apr | Due in 9 days |
Good to know
What people running ngos ask before they move onto a new system.
Ask us directlyThat is what it is for. Every approval, quote, document and payment is kept against the activity it belongs to, with a complete audit trail.
Yes. Each grant keeps its own budget lines, rules and reporting calendar, while the organisation sees the whole portfolio.
Built on the same platform
This is not a different product. It is the same core — documents, meetings, people, money, approvals and reporting — speaking the language of ngos. Nothing you learn here is wasted if you grow into something else.